Abstract Submission Deadline: Sep 26, 2024
Early Bird Registration: Sep 16, 2024
Mid Term Registration: Oct 30, 2024
Final/Onsite Registration: Apr 14, 2025
Abstract Submission Guidelines
Abstract Submission Guidelines:
- Format: Abstract format accepted should be word or pdf. Abstract should have a Title, followed by author, co-authors names and their affiliations. Corresponding authors details should be provided correct which shall be used for further correspondence and update about the conferences. The main content should have the following sections: Background/Objectives, Methods, Results, and Conclusions, followed by the presenting author’s biography. Standard abbreviations should be used. The abstract should consist solely of text and must not include any tables or figures.
- Word Limit: The abstract should not exceed 250-300 words, and the biography should be limited to 100 words. Please adhere to these limits, as exceeding them may result in rejection of your abstract.
- Language: Abstracts must be written in English. Ensure the content is clear, concise, and free of grammatical and typographical errors.
- Submission Process: Abstracts can be submitted online or via email to the address provided on the conference website.
- Latest changes in the abstract can be accepted till 30 days before the conference.
- Sample Abstract template can be downloaded from the website.
Review Process:
- C2P Forum and the organizing committee members of [Conference Short Name] ensures a rigorous, high-quality and unbiased blind peer review process for all abstracts submitted to the conference, where both the reviewer and the author remain anonymous. The decision of abstract acceptance will be judged by a panel of expert reviewers emphasizing whether the findings and / or conclusions are novel and make useful contributions to the field including quality, plagiarism, format, etc.
- The committee will determine whether the abstract is more appropriate for sessions submitted of the conference.
- Abstracts must adhere to the aforementioned guidelines.
- Acceptance notifications, along with an acceptance letter, will be sent to the corresponding author via email and WhatsApp.
- Abstracts that do not meet the specified format criteria will be rejected.
- Presenting authors must be registered participants. Only abstracts of authors who have paid their registration fees will be scheduled for presentation.
Oral Presentation Guidelines:
- Presentation requirement: Suggested Presentation format: PPT.doc or PPT.docx. PowerPoints should be set to 16:9 screen ratio but, if your slide aspect ratio is different (e.g. 4:3) it can be shown but will not occupy the entire screen.
- Each slide should be concise, uncluttered and readable from a distance; include only key words and phrases for visual reinforcement. Avoid lengthy text.
- All the oral presentations should be done in English, the official language of the event.
- Presentations should be limited to the given time frame, including 5 minutes allocated for discussion and Q&A.
- Presentations can be delivered using a personal laptop or the equipment provided at the conference venue.
- It is advised to check and presentation with the laptop in the meeting hall before presentation.
- Video Recording is strictly not allowed.
Poster Presentation Guidelines:
- Poster Size and Format: Your poster should typically be in portrait orientation. The recommended poster size 1 m wide by 1 m high.
- Content: Include a clear, concise title that reflects the content of your poster. List all authors with their affiliations and it must include e-mail address, phone, and fax numbers. Use clear formatting to distinguish between authors and their affiliations.
- Content and Layout: Organize your poster into sections such as Introduction, methods, Results, Discussion, and Conclusion. Use headings and subheadings to guide viewers through the content. Use visuals (e.g., graphs, charts, images) to convey key findings effectively. Keep text concise and use bullet points or numbered lists where possible.
- Design and Visual Appeal: Ensure readability from a distance. Use large fonts for headings and key points. Maintain a balance between text and visuals to avoid overcrowding. Use colours and graphics that enhance clarity and attract attention without overwhelming the content. Use high resolution photographs, charts and graphs to illustrate data more easily (avoid large tables of raw data).
- Clarity, Flow and Interaction: Clearly articulate the purpose, methods, results, and implications of your work. Make sure the flow of information is logical and easy to follow. Be prepared to discuss your poster with conference attendees.
- Attendees are responsible for bringing their own printed posters.
- All posters should be written and presented in English, the official language of the event.
- Posters will be exhibited in the main event hall at the venue.
Video Presentation Guidelines:
- Presenters unable to attend the event in person can still participate through a virtual presentation.
- Accepted Format of Video: MPEG-4 (.mp4) format and that the duration of the presentation should be strictly 20 minutes.
- Video must be prerecorded with window displaying the speaker explaining instead of voice presentation.
- Displaying the webcam of speaker is completely their own choice.
- Video should not contain embedded videos. Subtitles, and the fonts should be uniform in the entire recording.
- Speaking should be slow, clear without any pause.
- Avoid recording over phone devices.
e-Poster Guidelines:
- e-Poster submissions must be in English.
- The file format must be PDF.
- The individual does not need to be physically present to give their presentation at the conference.
- Only e-Posters of registered participants will be displayed in the e-Poster Gallery on the Conference virtual platform.
Terms & Condition
Acceptance of Terms and Subsequent Amendments
By using our websites, you fully and legally accept our terms and conditions. we reserve the right to modify these Terms at any time without prior notice. The most current version of the Terms will always be accessible via the link at the bottom of the Site. Continued use of the Site following the posting of any changes constitutes your acceptance of the revised Terms. Please review the Terms periodically for any updates or modifications. If you do not agree to the terms, you are not authorized to use the site.
Conference Registration Payment Methods
Different modes of payment:
Online Mode: Payment for registration can be made separately from the respective conference websites. We have two International Payment gateways: Stripe and PayPal. Both accept payments from all types of cards credit/debit, Visa, Mastercard, and Discover credit cards. American Express cards are not accepted for payment. All the cards must have international transaction enabled. For some payments respective may ask for authorization for completion of registration. We accept in all three currencies USD, EUROs & GBP.
Encryption and Security: the online mod of registration is secured and end to end encrypted. We don’t save or share credit card personal information anywhere, ensuring secure transmission of participant data.
Wire Transfer: Wire/bank transfer can be done from any country. We accept in all three currencies USD, EUROs & GBP.
Offline Mode: This mode of payment is only applicable for cash payment at the registration desk to the conference organizers.
Refund Policies
- Cancellations made more than 60 days before the conference start date will receive a full refund, minus a $150/€150/£150 administrative fee.
- Cancellations made between 59 and 45 days prior to the conference start date will receive a 50% refund.
- Cancellations made less than 45 days before the conference start date are non-refundable.
- Refunds will be processed within 30 days of receiving the cancellation notification and request should be in writing to Conference Mail ID & finance@c2pforum.com.
- The processed refund may take up to 9-10 business days to appear in your account or statement.
- E-poster fees are non-refundable.
- Discounted registrations are nonrefundable in cash or credit.
- In case of visa refusal, the refund policies will be as per time policies or can be transferred to any substitute or any other event only once.
Cancellation Policies
- We strictly adhere to our cancellation policies, and cancellations must be made in writing. we reserve the right to change these policies without prior notice.
- The Organizer holds the sole right to cancel or postpone the conference or webinar in the event of natural disasters, calamities, terrorist activities, pandemics, or other unavoidable and unforeseeable circumstances. Attendees will be informed of any such changes by the respective program managers.
- The Organizer will not be responsible for any loss or damage resulting from the substitution, alteration, postponement, or cancellation of an event due to circumstances beyond its control, including but not limited to force majeure, natural disasters, pandemics, sabotage, accidents, trade or industrial disputes, terrorism, or hostilities.
- If the conference or webinar is cancelled or postponed due to circumstances beyond the Organizer's control, registrations will remain valid for future conferences or webinars. The paid registration and accommodation fees will be automatically carried forward to future events. Refund policies will not apply in these cases.
- If a registrant is unable to attend the rescheduled conference or webinar date, they will be eligible to receive a credit for the full amount paid, which can be used to attend any conference within 12 months.
- The Organizer accepts no liability for personal injuries or for loss or damage to delegates' property during or as a result of the conference or webinar.
Accommodation Cancellation Policies
Respective conference hotels confirm hotel reservations from the organizers only after receiving of full payment. Booked accommodations can be cancelled before 45-30 days before the Check in date. It varies from country-to-country hotel policies. Less than 45-30 days of the event, change in the check in-check out date and cancellation will not be allowed and will not be entitled for refund.
Visa Info
- We urge the attendees to apply for visa in the due course of time ASAP. Registration fees does not include the cost of visa.
- C2P Forum will not contact any embassies for the issuance of visa. We can support by providing invitation letter from organization.
- Under C2P Forum cancelation policy, C2P Forum cannot be held responsible for any participants inability to obtain visas and visa issues cannot be regarded.
Insurance and Transportation
Insurance cost is not included in the registration. Registrants are responsible for their parking and transportation. Shuttle facility to and from airport to hotel varies from hotel to hotel. We request you to obtain correct information of the hotel from conference manager or directly from hotel.
Invitation Letters
Invitation letters will be issued only to the paid registered attendees.
Substitutions and Transfers
If the registrants are unable to attend for any valid reason are eligible to substitute to another speaker or delegate at least 30 days before the event, request should be made in writing to info@c2pforum.com.
Only fully paid registration including Accommodations (in case) are eligible for transfer of their registration fee to the conference scheduled for the following year, if it falls within 12 months from the date of the affected/cancelled conference. However, the organizers reserve the right to approve or deny such transfer requests, likely to manage logistical and administrative considerations. Discounted cost paid towards accommodation are not eligible to transfer. The registrations transferred are not eligible for any reimbursement.
Photos and Filming
Filming or recording the conference presentation are not allowed due to privacy concerns from the attendees. Organizer photographer will take the snaps which will be sent to everyone once we get them after editing post 15 days of the event. Participants not interested in filming need to inform in writing to the organizers in prior.
Unsolicited Commercial E-mail (Anti-Spam) Policy
- At C2P Forum, the privacy of internet users is of paramount importance to us and our customers. We are committed to supporting the protection of client and consumer privacy rights as a fundamental aspect of our business.
- Message Recipient Policy: Clients must consent to receive emails, advertisements, or promotions from us before any such communications are sent. Any recipient may request to be removed from our mailing list at any time, and we will promptly honour such requests. Additionally, we will thoroughly investigate any allegations of unsolicited messages.
- Policy Against Unsolicited Email Advertising: We strictly require that all emails from C2p Forum are sent only to clients who have opted to receive them. We prohibit any advertising of our brand and website via unsolicited email messages. Failure to comply with this policy will result in the termination of partnerships and/or affiliate accounts.
- Unsubscribe at Any Time: Each email sent by C2p Forum will include an easy-to-use unsubscribe link, allowing recipients to remove themselves from our mailing list at any time. If you receive a newsletter or email and decide you no longer wish to receive it, simply click the unsubscribe link at the bottom of the email.
Responsibility
Attendees are sole responsible for the content you upload during the submission process. You must obtain necessary permissions from content owners and indemnify C2P for any failures in obtaining such permissions. C2p will not be responsible for ant third-party content or external links on the website. The attendee will be solely responsible for all their belongings at the venue. Whatever be the reason the organizer will not be responsible for any stolen or missing items of attendees.
Authorization
By registering for the conference, you authorize C2P Forum to capture, record, and utilize your name, likeness, image, and comments. This includes the right to publish, reproduce, exhibit, distribute, broadcast, edit, and/or digitize these materials in publications, advertising materials, or any other form, worldwide, without compensation. Please note that photographing and/or videotaping during any session is strictly prohibited. For any queries, please contact us.
Miscellaneous
Heading in the terms and conditions are given for the convenience of readers. It is highly advisable to readd all the terms and conditions before proceeding as it is completer responsibility of the reader only. For any specific queries or clarification, it is advised to contact the conference manager and C2P directly.